Category: Education

MS Office Shortcuts Universal Office Shortcuts (Work in Word, Excel, PowerPoint, Outlook) These are the fundamental shortcuts that work across the core Office applications. Shortcut Key Action Description Ctrl + N New Create a new document, workbook, presentation, or email. Ctrl + O Open Open an existing file. Ctrl + S Save Save the current file. F12 Save As Open the "Save As" dialog to save with a new name or location. Ctrl + P Print Open the Print menu. Ctrl + Z Undo Reverse the last action. Ctrl + Y Redo Repeat or redo the last action. Ctrl + X Cut Remove the selected content and copy it to the clipboard. Ctrl + C Copy Copy the selected content to the clipboard. Ctrl + V Paste Insert the contents of the clipboard. Ctrl + F Find Open the Find dialog to search for text. Ctrl + H Replace Open the Find and Replace dialog. Ctrl + B Bold Apply or remove bold formatting. Ctrl + I Italic Apply or remove italic formatting. Ctrl + U Underline Apply or remove underline formatting. Ctrl + A Select All Select all text and objects in the document. Ctrl + F4 Close Close the current document window (does not quit the app). Alt + F4 Quit Close the Office application entirely. F1 Help Open the Help pane. F7 Spelling Check spelling and grammar. Microsoft Word Shortcuts Shortcut Key Action Description Ctrl + L Align Left Align text to the left. Ctrl + E Align Center Center-align text. Ctrl + R Align Right Align text to the right. Ctrl + J Justify Justify text (align to both left and right margins). Ctrl + ] Increase Font Size Increase font size by 1 point. Ctrl + [ Decrease Font Size Decrease font size by 1 point. Ctrl + Shift + > Grow Font Increase to the next standard font size. Ctrl + Shift + < Shrink Font Decrease to the next standard font size. Ctrl + Spacebar Clear Formatting Remove all manual formatting from the selection. Ctrl + Enter Page Break Insert a page break. Shift + Enter Line Break Insert a line break (without starting a new paragraph). Ctrl + Shift + C Copy Format Copy the formatting of the selection (Format Painter). Ctrl + Shift + V Paste Format Paste the copied formatting to the selection. Ctrl + Shift + N Apply Normal Style Apply the Normal paragraph style. Ctrl + 1 Single Line Spacing Set line spacing to 1.0. Ctrl + 2 Double Line Spacing Set line spacing to 2.0. Ctrl + 5 1.5 Line Spacing Set line spacing to 1.5. F4 Repeat Last Action Repeat your last command or action. Microsoft Excel Shortcuts Shortcut Key Action Description F2 Edit Cell Edit the active cell. Ctrl + ; Insert Current Date Insert the current date. Ctrl + Shift + ; Insert Current Time Insert the current time. Ctrl + Arrow Key Move to Edge Move to the edge of the data region. Shift + Arrow Key Extend Selection Extend the selection by one cell. Ctrl + Shift + Arrow Key Extend to Edge Extend the selection to the last non-empty cell. Ctrl + Spacebar Select Column Select the entire column. Shift + Spacebar Select Row Select the entire row. Ctrl + D Fill Down Fill the selected cells down (copies top cell). Ctrl + R Fill Right Fill the selected cells to the right (copies left cell). Ctrl + T Create Table Create a table from the selected data. Alt + = AutoSum Insert the SUM function automatically. F4 Toggle References Cycle through absolute and relative references (when editing a cell). Ctrl + 1 Format Cells Open the Format Cells dialog box. Ctrl + Page Up/Down Switch Worksheets Move between sheets in a workbook. Ctrl + Shift + L Toggle Filter Turn AutoFilter on or off. Microsoft PowerPoint Shortcuts Shortcut Key Action Description Ctrl + M New Slide Insert a new slide. Ctrl + D Duplicate Duplicate the selected object or slide. F5 Start Slideshow Start the presentation from the beginning. Shift + F5 Start from Current Start the presentation from the current slide. B or . Black/Unblack Screen Display a black screen during a show, press again to exit. W or , White/Unwhite Screen Display a white screen during a show, press again to exit. Esc End Slideshow End the presentation. Ctrl + Up/Down Arrow Nudge Object Nudge the selected object slightly. Ctrl + Shift + > Increase Font Size Increase the font size of selected text. Ctrl + Shift + < Decrease Font Size Decrease the font size of selected text. Ctrl + G Group Group selected shapes, pictures, or objects. Ctrl + Shift + G Ungroup Ungroup the selected group. F12 Save As Open the "Save As" dialog (also works in other apps). Alt + F9 Show/Hide Guides Toggle the display of alignment guides. Ctrl + Mouse Wheel Zoom Zoom in and out of the slide. Navigation & Ribbon Shortcuts (All Office Apps) These shortcuts help you navigate the interface without a mouse. Shortcut Key Action Description Alt or F10 Show KeyTips Display keyboard shortcuts for items on the Ribbon. Alt + [Letter] Execute Command Press the letter shown in the KeyTip to execute a command. Alt + Q "Tell Me" Move cursor to the "Tell me what you want to do" box. Tab / Shift + Tab Navigate Move forward/backward through options in a dialog. Spacebar or Enter Select Activate a selected command or button. Arrow Keys Move Move between items in a list or group. Ctrl + F1 Collapse Ribbon Show or hide the Ribbon.

Category: Education

MS Office Shortcuts

Understanding Cyber Crime and Cyber Fraud

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